Student Services: Registrar

The Law School Registrar's Office is responsible for maintaining the integrity and privacy of law students' academic information. Records are maintained in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA). For more information regarding students' rights under FERPA, please see the university's Privacy Policy. Students' paper files are maintained for five years after graduation or last date of attendance, after which they are destroyed. Records of students enrolled in the other schools at Golden Gate University are maintained by the University Registrar.

Contact Us

Hours: Mon - Thu, 10 am - 6:30 pm; Fri, 9 am - 5:30 pm
Location: 536 Mission St., Room 3310

COURSE GRADING & ACADEMIC AWARDS

The Registrar's Office coordinates the grading processes. Grades are made available to students on GGU4YOU once they are recorded. Grade reports are not automatically mailed to students, but will be mailed upon request. To request a grade report, contact the Registrar's Office. Grades are never released in person or over the telephone. Instructors in most JD courses may select a student to receive the Witkin Award for Academic Excellence, sponsored by the Witkin Legal Institute or the Excellence for the Future Award, sponsored by the Center for Computer Assisted Legal Instruction (CALI). A notation is made on the transcripts of the award recipients.

EXAM PROCEDURES

 

A complete description of GGU's exam policies and procedures can be found in the Student Handbook (available online HERE) under "Examination Procedures."

Exam-related forms are available under "Forms."

Students with exam-related inquiries (regarding the rescheduling of exams, ExamSoft procedures, graded exam return, etc.) should contact the exam coordinator at lawexam@ggu.edu.

JD CLASS RANK

JD students are ranked twice a year, at the end of the fall and spring semesters after all of the grades have been recorded. Full-time and part-time students are ranked together among a group of students with whom they are likely to graduate. Students are notified of their class rank by e-mail. JD graduates are ranked with their entire graduating class for a final time. Graduating class rank is determined once the summer term graduates degrees have been conferred. LLM students and graduates are not ranked.

DEGREE AUDIT & ACADEMIC PROGRAM EVALUATIONS

The Registrar's Office maintains the Law School's academic program requirements in the student information system. Academic program requirements include required GPAs, required total units, required courses, and required number of elective units. These program requirements allow students and administrators to perform degree audits, also known as academic program evaluations, which show how students are progressing toward graduation. Continuing students may view their academic program evaluation reports using GGU4YOU. Students should click on "Evaluate Degree Programs" to begin the process. The academic program evaluation report is a useful tool for schedule planning prior to registration.

ENROLLMENT VERIFICATIONS

The Registrar's Office reports enrollment status information for all students enrolled in Law School courses electronically to the National Student Clearinghouse. Consequently, most lenders will be notified of students' enrollment statuses and will update their records accordingly. Students whose lenders do not participate in the clearinghouse, or those who need enrollment verifications for other purposes, such as rental agreements, may obtain them free of charge. Enrollment verification letters may be requested with the Student Status Letter Request form. Loan deferment forms will also be processed free of charge. See our Enrollment Status Classifications for more information. Requests are generally processed in the order received and may take up to three business days to be completed. Consequently, requests should be submitted well in advance of any pending due dates.

PHOTO ID CARDS

Students receive photo ID cards when they first enroll in courses at the Law School. To obtain an ID card, students must present a government issued ID, such as a driver license or passport. Students may obtain a replacement ID card for $10. The ID card must be presented to obtain certain services at the Registrar's Office and to gain access to the Law Library. Students may obtain stickers at the Registrar's Office to place on the cards to indicate they are enrolled in a given term. These stickers may make students eligible for student discounts offered by some businesses, such as museums.

GRADUATION, DIPLOMAS & DEGREE VERIFICATIONS

The Registrar's Office confers degrees on behalf of the faculty to students who have completed their academic program requirements. Students must submit Application for Graduation & Commencement forms prior to having their degrees awarded. The Law School does not charge a graduation fee, but the form is required to determine how students want their names to appear on the commencement programs and on their diplomas. Applications should be submitted in a timely manner in order to ensure students receive important information relating to the commencement ceremony held every May. Students who intend to participate in the ceremony must submit their applications by December 1 of the year prior to the ceremony. JD students pursuing specialization certificates must also submit JD Specialization Certificate Application forms. The Registrar's Office also provides degree verifications for Law School graduates. Degree verification letters may be requested with the Student Status Letter Request form. Duplicate or replacement diplomas may also be ordered at a cost of $50 each by submitting payment along with the Diploma Request Form.

STATE BAR REGISTRATION

Every state requires that an individual be licensed in order to practice law. Each state has different requirements for licensure; almost all require an applicant to pass a general examination for competence, pass the Multistate Professional Responsibility Examination, and establish his or her moral character and fitness for practice.

Students planning to practice in states other than California should consult the individual admissions requirements of those states. A list of state admissions offices is available at http://www.ncbex.org or most individual state Web sites can be located by searching "Bar Exam" for that particular state.

The rules of the Committee of Bar Examiners of The State Bar of California require each law student who plans to take the California Bar Examination to register with the Committee and pay the prescribed fee after beginning the study of law. The registration form is available at the State Bar of California's website at www.calbar.ca.gov.

ROOM SCHEDULING

The Registrar's Office schedules rooms for all Law School courses and Law School related activities such as review sessions, student group meetings, and special events. Students and faculty should be sure to schedule rooms before publicizing their events. Detailed room requests should be sent to Mateo Jenkins at mjenkins@ggu.edu.